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Meeting Name: *Finance & Management Committee Agenda status: FINAL
Meeting date/time: 3/24/2015 9:30 AM Minutes status: FINAL  
Meeting location: Sgt. Mark Dunakin Room - 1st Floor
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video: eComment: Not available  
File #Ver.Agenda #NameTypeTitleActionResultAction DetailsVideo
14-0634 11Approval Of The Draft Minutes From The Committee Meeting Of March 10, 2015Informational ReportApproval Of The Draft Minutes From The Committee Meeting Of March 10, 2015Received and FiledPass Action details Video Video
14-0639 12Determination Of Schedule Of Outstanding Committee ItemsInformational ReportDetermination Of Schedule Of Outstanding Committee ItemsReceived and FiledPass Action details Video Video
14-0645 13State And Federal Budget Status ReportInformational ReportSubject: State And Federal Budget Status Report From: Office Of The City Administrator Recommendation: Receive An Informational Report Regarding The Status Of The State And Federal Budget Development And Its Potential Impacts On The City Of Oakland [TITLE CHANGE]Received and FiledPass Action details Video Video
14-0619 14Coliseum Arena 2015 Refunding Series ACity ResolutionSubject: Coliseum Arena 2015 Refunding Series A From: Finance Department Recommendation: Adopt A Resolution Regarding The Oakland-Alameda County Coliseum Authority's Issuance Of Lease Revenue Bonds (Oakland Coliseum Arena Project) 2015 Refunding Series A, Approving The Form And Authorizing The Execution And Delivery By The City Of Oakland Of One Or More Letters Of Representations; Approving Such Other Documents And The Taking Of All Necessary Actions By The City In Connection With The Refunding Of The Authority's Outstanding Bonds For The Arena, Including Approving The Form And Distribution Of An Official Statement In Connection TherewithApproved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0665 15Increase CPS HR Consulting Contract AmountCity ResolutionSubject: Increase CPS HR Consulting Contract Amount From: Human Resources Management Department Recommendation: Adopt A Resolution Waiving The Competitive Request For Proposal/Qualifications (RFP/Q) Process And Amending The On Call Contract With CPS-HR, Consulting For Full Service Public Sector Human Resource Services To Increase The Contract Amount By $200,000 (Two Hundred Thousand Dollars) To A New Cap Of $400,000 (Four Hundred Thousand Dollars) And For An Additional One Year For A Total Of Three Years Duration For Additional Services [TITLE CHANGE]Approved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0656 16Labor Relations Consultant For 2015 Successor Labor NegotiationsCity ResolutionSubject: Labor Relations Consultant For 2015 Successor Labor Negotiations From: Office Of The City Administrator Recommendation: Adopt A Resolution Authorizing The City Administrator Or Designee To Execute A Professional Services Contract Between The City Of Oakland And Renne Sloan Holtzman Sakai LLP, Public Law Group To Provide Labor Relations Consulting And Negotiations Services For The City's 2015 Successor Labor Negotiations In An Amount Not To Exceed One Hundred Fifty Thousand Dollars ($150,000) For A Term Of One Year Beginning March 1, 2015 And Ending February 28, 2016Approved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0622 17Designation And Authorization To Examine Sales And Use Tax RecordsCity ResolutionSubject: Designation And Authorization To Examine Sales And Use Tax Records From: Revenue Management Bureau Recommendation: Adopt A Resolution Authorizing The City Administrator To Update And Expand The List Of Designated City Officials Who Are Permited To View And Use City Of Oakland Sales And Use Tax Information To (1) Include Assistant City Administrator, Director Of Finance, Revenue And Tax Administrator, Budget Director, Director Of Economic And Workforce Development, City Administrator Analyst, Assistant To The City Administrator, City Attorney, Deputy City Attorney IV, Deputy City Attorney III, Principal Revenue Analyst, Principal Financial Analyst, Tax Auditor III, Tax Auditor II, Accountant II, Tax Enforcement Officer II, Revenue Assistant, Collections Officer, Tax Representative II, And (2) Remove From The Existing List Revenue Collections Supervisor, Revenue Audit Supervisor, And Finance Manager; And (3) Add A Consultant Authority To Examine Sales And Use Tax Records For The City Of Oakland From The Board Of Equalization Pursuant To California Revenue And Taxation CodApproved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0627 18Agreement For Property Tax, And Sales And Use Tax Consultant ServicesCity ResolutionSubject: Agreement For Property Tax, And Sales And Use Tax Consultant Services From: Revenue Management Bureau Recommendation: Adopt The Following Pieces Of Legislation: 1) A Resolution Authorizing The City Administrator To Execute A Professional Services Contract With Hinderliter, de Llams And Associates (HdL) For Sales And Use Tax Consulting Services In An Amount (I) Not To Exceed $10,200 Annually For Sales And Use Tax Economic Analysis, Web Based Data, Auditing Services, And Training; And (II) Additional Compensation Not To Exceed 15% Of Net Revenue Discovered And Recovered For The City As A Result Of Consultant Preformed Audits, (Revenue Recovery Will Be Calculated Based On The Retroactive Recovery Plus Eight Future Quarters, But Not To Exceed A Total Of Eleven Quarters); And Authorizing This Contract For An Initial Three-Year Term With Two Optional Annual Extensions; AndApproved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0628 1 Agreement For Property Tax, And Sales And Use Tax Consultant ServicesCity Resolution2) A Resolution Authorizing The City Administrator To Execute A Professional ·~ Services Contract With Hinderliter, de Llamas And Associates (HdL) Coren & Cone For Property Tax Consulting Services In An Amount (I) Not To Exceed $24,000 Annually For Property Tax Economic Analysis, Web Based Data And Staff Training; And (Ii). Additional Compensation Not To Exceed 25% Of Net Revenue Discovered And Recovered For The City As A Result Of Property Tax Audits Performed By The Consultant; And Authorizing This Contract For An Initial Three-Year Term With Two Optional Annual Extensions   Action details Not available
14-0623 19Contract Extension With ACS/XeroxCity ResolutionSubject: Contract Extension With ACS/Xerox From: Revenue Management Bureau Recommendation: Adopt A Resolution Waiving The Request For Qualifications ("RFQ"), Competitive Selection Advertising And Competitive Bidding Requirements And Authorizing The City Administrator To Execute A Third Amendment To The Agreement With ACS State And Local Solutions Inc. (ACS/Xerox), Extending The Term Of The Agreement For A Period Not To Exceed One-Year, Starting April 2, 2015 And Terminating April 1, 2016 To Provide A Parking Citation Administration And Revenue Reconciliation ("CARR") System; And Compensate ACS/Xerox Under The Current Terms Of The Existing Contract In An Amount Not To Exceed $900,000Approved the Recommendation of Staff, and Forward  Action details Video Video
14-0659 110Contract Award and Spending Authority to IPT LLC “PayLock”City ResolutionSubject: Contract Award And Spending Authority To IPT LLC “PayLock” From: Finance Department Recommendation: Adopt A Resolution Authorizing The City Administrator To (1) Award A Professional Services Agreement To IPT LLC ("Paylock"), In An Amount Not To Exceed Six Hundred Ninety Thousand Dollars ($690,000) For Three (3) Years ($230,000 Per Year) With Two (2) One-Year Options To Renew, To Provide Vehicle Immobilization/Boot Release Services For The City Of Oakland; And (2) Authorizing Collection And Appropriation Of Transaction Fees Imposed Upon Release Of The Vehicle Immobilizing Boot In Addition To The Motorist's Outstanding Citation In An Annual Amount Not To Exceed Two Hundred Thirty Thousand Dollars ($230,000) For Payment To Paylock Under Such Professional Services AgreementApproved the Recommendation of Staff, and ForwardPass Action details Video Video
14-0618 111FY 2015-2016 Landscaping And Lighting Assessment DistrictCity ResolutionSubject: FY 2015-2016 Landscaping And Lighting Assessment District From: Office Of The City Administrator Recommendation: Adopt A Resolution Initiating The FY 2015-16 Assessment Process For The City Of Oakland Landscaping And Lighting Assessment District And Authorizing The City Administrator To Order A Preliminary Engineer’s Report Pursuant To The California Streets And Highways CodeApproved the Recommendation of Staff, and ForwardPass Action details Video Video