Meeting Minutes
City of Oakland
Oakland, California 94612 |
*Finance & Management Committee
Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 |
City of Oakland Website: http://www.oaklandnet.com |
Tuesday, May 25, 2004
2:00 PM
Hearing Room One - 1st Floor
The Oakland City Council Finance and Mangement Committee convened at 2: |
06 p.m. with Councilmember Wan presiding as Chairperson. |
Roll Call / Call to Order
Councilmember Excused: 1 - Member De La Fuente |
Councilmember Present: 3 - Member Brunner, Chair Wan and Member Nadel |
1
Approval of the Draft Minutes from the Committee Meeting held on May 11, 2004
A motion was made by Member Nadel, seconded by Member Brunner, to * |
Approve as Submitted. The motion carried by the following vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
2
Determination of Schedule of Outstanding Committee Items
FROM JUNE 8, 2004
Subject: Purchasing System Amendments |
From: Finance and Management Agency |
Recommendation: Adopt an Ordinance amending Ordinance No. 7937 C.M.S., adopted |
February 6, 1969, and amendments thereto, codified at Oakland Municipal Code Title 2, |
Chapter 2.04, Purchasing System, Article I, Bidding, Contracting and Purchasing, to increase |
the City Manager's contract approval limits, revise City Council approval limits accordingly, |
revise the local business preference, make necessary corrections, clarifications, delete obsolete |
provisions and codify current procedures (03-0289) |
Scheduled to *Finance & Management Committee on 6/22/2004
3
Subject: Shoreline Communications Inc. |
From: Finance and Management Agency |
Recommendation: Adopt a Resolution authorizing the City Manager or her designee to |
negotiate and execute a seven year contract for the lease of telephone equipment and services |
with Shoreline Communications Inc., for an amount not to exceed $275,000 annually or $1,650 |
,000 over the term of the contract without return to Council (04-0401) |
A motion was made by Member Nadel, seconded by Member Brunner, that |
this matter be *Approve as Amended the Recommendation of Staff, and |
Forward to the *Finance & Management Committee. The motion carried |
by the following vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
The following individual spoke in favor of this item: |
The following individuals spoke under this item and did not indicate a position: |
- Lori Francess Kingshoft |
The Committee moved, seconded and carried a motion to approve the |
recommendations of staff as amended and also directed staff to return to |
Committee with a Resolution for a 6 month pilot project at 150 Frank Ogawa |
Plaza with the network upgrade which is to meet standard testing criteria, |
under the condition that if the test fails, all equipment will be removed by |
Shoreline at Shoreline's expense and if the tests are successful, Council will |
move forward with the 7 year contract. |
4
Subject: Aramark Uniform Services |
From: Finance and Management Agency |
Recommendation: Adopt a Resolution awarding a contract for rental and weekly cleaning of |
work garments to the lowest responsible bidder, Aramark Uniform Services, in an amount not |
to exceed four hundred thousand dollars ($400,000.00) per year during the period April 1, 2004 |
to March 31, 2005, in accordance with Specification No. 05-983-22-1, and authorizing, without |
return to Council, extension of said contract, one year at a time, for a total of four additional |
years (04-0337) |
Continued to *Finance & Management Committee on 6/8/2004
5
Subject: Outside Legal Expenditures |
From: Office of the City Attorney |
Recommendation: Receive an Informational report regarding ten year outside counsel |
expenditures (1994-2004) (04-0326) |
A motion was made by Member Brunner, seconded by Member Nadel, that |
this matter be *Received and Forwarded to the Concurrent Meeting of the |
Oakland Redevelopment Agency / City Council, due back on June 1, 2004. |
The motion carried by the following vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
The following individual spoke and did not indicate a position: |
6
Subject: City of Oakland's Tax Compliance Program - Assembly Bill 63 |
Recommendation: Approve the Introduction (First Reading) of an Ordinance amending Chapter |
5.04 of the Oakland Municipal Code (Business Taxes Generally) to clarify the penalty for |
nonpayment of Business Tax (Section 5.04.190); and to provide for a refund of penalty and |
interest charges collected by the City during calendar years 2002, 2003, and 2004 (Section 5.04. |
540) (04-0353) |
A motion was made by Member Brunner, seconded by Chair Wan, that |
this matter be *Approve as Amended the Recommendation of Staff, and |
Forward to the Special Concurrent Meeting of the Oakland |
Redevelopment Agency/City Council |
Fiscal Year 2004-2005 Mid-Cycle |
Budget Review, due back on June 10, 2004. The motion carried by the |
following vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
The following individuals spoke on this item and did not indicate a position: |
The Committee moved, seconded and carried a motion to approve the |
recommendation as amended and further directed staff to prepare a |
supplemental report that provides a fiscal analysis of the following four (4) |
options: |
1) Waiver of business tax fees for gross receipts under $5,000; |
2) Waiver of business tax fees for gross receipts under $2.500; |
3) Graduated scale to reduce the minimum tax for gross receipts under $5,000; |
and |
Staff should also include the cost of an automatic 2 month extension; address |
issues raised in David Rosenfield's letter; and investigate whether taxes and/or |
penalties can be written off on State or Federal taxes. |
7
Subject: Cash Management Informational Report |
From: Finance and Management Agency |
Recommendation: Receive a Cash Management Informational Report for quarter ended March |
31, 2004 (04-0370) |
A motion was made by Member Brunner, seconded by Member Nadel, that |
this matter be *Received and Filed. The motion carried by the following |
vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
8
Subject: Fiscal Year 2002-2003 Audit of City's Books |
From: Finance and Management Agency |
Recommendation: Receive the Independent Auditor's Management Letter and Required |
Communications on the year ended June 30, 2003 (04-0386) |
A motion was made by Member Brunner, seconded by Member Nadel, that |
this matter be *Received and Forwarded to the Concurrent Meeting of the |
Oakland Redevelopment Agency / City Council, due back on June 1, 2004. |
The motion carried by the following vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
The following individual spoke and did not indicate a position on this item: |
9
Subject: Civil Service Board Information Activities Report |
From: Finance and Management Agency |
Recommendation: Receive an Informational Report of activities of the Civil Service Board for |
the period beginning October 1, 2003 and ending March 31, 2004 (04-0393) |
A motion was made by Member Brunner, seconded by Member Nadel, that |
this matter be *Received and Filed. The motion carried by the following |
vote: |
Councilmember Excused: Member De La Fuente |
Councilmember Aye: Member Brunner, Chair Wan and Member Nadel |
The following individuals spoke and did not indicate a position on this item: |
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
The following individuals spoke under Open Forum: |
Adjournment
There being no further business, and upon the motion duly made, the Oakland |
City Council Finance and Mangement Committee adjourned the meeting at 4: |
04 p.m. |
*
In the event of a quorum of the City Council participates on this Committee, the meeting is |
noticed as a Special Meeting of the City Council; however no final City Council action can |
be taken. |
NOTE:
Americans With Disabilities Act |
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