Meeting Minutes
City of Oakland
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Oakland, California 94612 |
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LaTonda Simmons, Interim City |
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Clerk |
*Finance & Management Committee
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Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 |
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City of Oakland Website: http://www.oaklandnet.com |
Tuesday, December 14, 2004
2:00 PM
Hearing Room One - 1st Floor
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The Oakland City Council Finance and Management Committee convened at |
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2:06 p.m, with Councilmember Wan presiding as Chairperson. |
Roll Call / Call to Order
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Councilmember Present: 4 - Member De La Fuente, Member Brunner, Chair |
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Wan and Member Nadel |
1
Approval of the Draft Minutes from the Committee Meeting held on November 9, 2004
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A motion was made by Member Nadel, seconded by Member De La |
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Fuente, to *Approve as Submitted. The motion carried by the following |
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vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
2
Determination of Schedule of Outstanding Committee Items
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A motion was made by Member De La Fuente, seconded by Member |
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Brunner, to *Approve as Submitted. The motion carried by the following |
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vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
3
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Subject: Revisions to the Civil Services Rules |
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From: Office of the City Attorney |
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Recommendation: Receive an Informational Report and Action on proposed revisions to the |
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Personnel of the Civil Service Board (TITLE CHANGE) (04-0165) |
Continued to *Finance & Management Committee on 1/11/2005
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The following individual spoke on this item and did not indicate a position: |
4
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Subject: City of Oakland - Revenue and Expenditures |
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From: Office of the City Manager |
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Recommendation: Receive a Report on the Fiscal Year 2004-2005 First Quarter Revenue and |
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Expenditure Results and Year-End Projections for City's selected funds (General Purpose, |
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Telecommunications, Contract Compliance, Equipment and Facilities) (04-0915) |
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A motion was made by Member Brunner, seconded by Member Nadel, that |
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this matter be *Received and Filed. The motion carried by the following |
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vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
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The Committee directed the City Administrator to bring back to the Finance |
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and Management Committee within a month a plan to reduce the spending in |
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all overspending departments to a rate that will avoid overspending by the end |
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of the fiscal year.” |
5
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Subject: Performance Audit of Police Department |
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From: Council President Ignacio De La Fuente and Councilmember Larry Reid |
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Recommendation: Adopt a Resolution directing the City Administrator to present for City |
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Council Approval by January 18, 2005 a short-term professional services contract with an |
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experienced private firm or firms to provide to City Council by May 1, 2005 an independent |
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performance audit of the overtime, payroll, and related systems of the Oakland Police |
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Department that includes concrete recommendations for improving those systems and realizing |
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cost savings (04-0963) |
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A motion was made by Member De La Fuente, seconded by Member |
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Brunner, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on December 21, 2004 as a |
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Consent-Calendar item. The motion carried by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
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The following individual(s) spoke and did not indicate a position on this item: |
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The Committee directed staff to include a dollar amount and funding source in |
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the fiscal impact section of the new report that will come forward in the future. |
6
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Subject: Thirteen (13) Off-Street Parking Facilities - Management Agreement |
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From: Public Works Agency |
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Recommendation: Action on a Report to request authorization to negotiate a contract, starting |
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with the first-ranked parking management firm for the management of thirteen (13) off-street |
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parking facilities (04-0950) |
Continued to *Finance & Management Committee on 1/11/2005
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The following individual(s) spoke against this item: |
7
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Subject: Housing Development Systems, Inc. |
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From: Community and Economic Development Agency |
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Recommendation: Adopt the following pieces of Legislation: |
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(1) A Resolution authorizing a contract in an amount not to exceed $485,000 with Housing |
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Development Systems, Inc., to purchase software, equipment, installation, customization and |
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maintenance services for the implementation of a grant and loan information management |
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system; authorizing waiver of formal bidding for software and equipment purchased under the |
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contract; allocating up to $200,000 in previously budgeted capital improvement funds; |
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reallocating $200,000 in previously budgeted mortgage revenue bond funds; and accepting a |
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contribution of $100,000 from the Redevelopment Agency under the cooperation agreement for |
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this contract and related costs (04-0349-1) |
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A motion was made by Member De La Fuente, seconded by Member |
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Nadel, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on December 21, 2004 as a Consent |
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Calendar item. The motion carried by the following vote: |
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Councilmember Abstained: Member Brunner |
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Councilmember Aye: Member De La Fuente, Chair Wan and Member Nadel |
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(2) An Agency Resolution authorizing a contribution of $100,000 in Low and Moderate Income |
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Housing Funds to the City under the cooperation agreement for the purchase of a grant and loan |
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information management system (04-0349-1a) |
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A motion was made by Member De La Fuente, seconded by Member |
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Nadel, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the *Finance & Management Committee, due back on |
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December 21, 2004 as a Consent Calendar item. The motion carried by the |
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following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
8
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Subject: City of Oakland's 9-1-1 system |
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From: Finance and Management Agency |
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Recommendation: Adopt a Resolution authorizing the City Administrator to negotiate and |
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execute contracts without return to Council to acquire necessary equipment and services to |
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upgrade the City of Oakland's 9-1-1 system customer premise equipment (CPE) and related |
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equipment; with: (A) five hundred seventy five thousand dollars ($575,000) associated with a |
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contract with Southern Bell Company (SBC) for equipment and services and the waiving of |
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competitive bidding; and (B) two hundred twenty thousand ($220,000) in competitively bid |
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contracts, for computer equipment, peripherals and related equipment at the City of Oakland |
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9-1-1 Center; for a grand total amount not to exceed seven hundred ninety five thousand dollars |
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($795,000); with all costs to be paid from the State of California 9-1-1 Program (04-0900) |
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A motion was made by Member Nadel, seconded by Member De La |
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Fuente, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on December 21, 2004 as a Consent |
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Calendar item. The motion carried by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
9
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Subject: BRASS Budgeting Software |
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From: Office of the City Administrator |
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Recommendation: Adopt a Resolution authorizing the City Administrator to amend, extend, |
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and execute a contract with CGI-AMS, Inc. for the 2005 calendar year for an amount not to |
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exceed $52,000 to perform maintenance services and consultation related to the City's BRASS |
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(Budget Reporting and Analysis Support System) Budgeting software (TITLE CHANGE) |
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(04-0951) |
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A motion was made by Member Nadel, seconded by Member De La |
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Fuente, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on December 21, 2004 as a Consent |
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Calendar item. The motion carried by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Wan and |
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Member Nadel |
10
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Subject: Citizens Survey - Agreement |
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From: Office of the City Administrator |
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Recommendation: Adopt a Resolution authorizing a professional services agreement between |
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the City of Oakland and Fairbank, Maslin, Maullin, and Associates, a Public Opinion Research |
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Firm, in an amount not to exceed sixty thousand dollars ($60,000), to administer a City of |
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Oakland Citizens Survey for the purposes of gathering statistics on citizen's experiences |
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(04-0952) |
Continued to *Finance & Management Committee on 1/11/2005
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The following individual(s) spoke and did not indicate a position on this item: |
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
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The following individual(s) spoke and did not indicate a position on this item: |
Adjournment
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There being no further business, and upon the motion duly made, the Oakland |
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City Council Finance and Management Committee adjourned the meeting at |
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4:10 p.m. |
*
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In the event of a quorum of the City Council participates on this Committee, the meeting is |
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noticed as a Special Meeting of the City Council; however no final City Council action can |
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be taken. |
NOTE:
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Americans With Disabilities Act |
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If you need special assistance to participate in Oakland City Council and Committee meetings |
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please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 |
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hours prior to the meeting so we can make reasonable arrangements to ensure accessibility. |
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Also, in compliance with Oakland's policy for people with environmental illness or multiple |
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chemical sensitivities, please refrain from wearing strongly scented products to meetings. |
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Recorded Agenda: (510) 238-2386 |
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Telecommunications Display Device: (510) 839-6451 (TDD) |
City Clerk and Clerk of the Council
