Meeting Minutes
City of Oakland
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Oakland, California 94612 |
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LaTonda Simmons, City Clerk |
*Finance & Management Committee
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Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 |
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City of Oakland Website: http://www.oaklandnet.com |
Tuesday, March 28, 2006
2:00 PM
Hearing Room One - 1st Floor
Roll Call / Call to Order
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The Oakland City CouncilFinance and Management Committee convened at |
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2:05 PM, with Councilmember Quan presiding as Chairperson. |
COMMITTEE MEMBERSHIP:
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Councilmember Present: 4 - Member De La Fuente, Member Brunner, Chair |
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Quan and Member Nadel |
1
Approval of the Draft Minutes from the Committee Meeting held on March 14, 2006
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A motion was made by Member Brunner, seconded by Member Nadel, to |
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*Approve with the following amendments. The motion carried by the |
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following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
FROM PENDING/NO SPECIFIC DATE
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Subject: Contract Management Recommendations |
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From: Finance And Management Agency |
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Recommendation: Receive An Informational Report On The Budget Advisory Commission's |
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Recommendation Concerning Contract Management (06-0208) |
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The incorrect item was listed as being moved from the Committee Pending List |
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to the April 11, 1006 Finance and Management Committee Agenda. The correct |
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item is listed above. |
2
Determination of Schedule of Outstanding Committee Items
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A motion was made by Member Brunner, seconded by Member Nadel, to |
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Approve as Amended. The motion carried by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The following individual(s) spoke in favor of this item: |
FROM PENDING/NO SPECIFIC DATE
#9
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From: Finance And Management Agency |
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Recommendation: Adopt A Resolution Requesting Authorization To Either Negotiate A Contract |
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With B&B Vehicle Processing LLC And Return To Council For Award, Or To Reject The |
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Proposal From B&B Vehicle Processing LLC and Proceed With A New Request For Proposals |
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For The Contract For Towing, Storage And Disposal Of Abandoned, Illegally Parked, And |
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Impounded Vehicles, And Towing And Storage Of City Owned Non-Operational Vehicles |
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(06-0262) |
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A motion was made by Member Nadel, seconded by Member Brunner, that |
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this matter be Scheduled to the *Finance & Management Committee, to be |
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heard at the April 11, 2006 meeting. The motion failed by the following |
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vote: |
Councilmember No: Member De La Fuente
#11
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Subject: Kids First! Fund Balance Report |
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From: Finance And Management Agency |
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Recommendation: Action On A Report And Recommendations From The Oakland Fund For |
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Children And Youth Planning And Oversight Committee On The Kids First! Fund Balance And |
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The Committee's Response To The City Auditor's Report (05-0620-1) |
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This item was scheduled to the April 27, 2006 Special Mid-Cycle Council |
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Meeting |
FROM BOARDS/COMMISSION REPORTS
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Subject: Business License Tax Board of Review - Report |
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From: Finance and Management Agency |
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Recommendation: Receive An Informational Report On The Business Tax Board Of Review |
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Meeting For The Third Quarter Of Fiscal Year 2005-2006 (06-0260) |
Scheduled to *Finance & Management Committee on 4/11/2006
3
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Subject: 2005-2006 Second Quarter Revenue And Expenditure Results |
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From: Office Of The City Administrator - Budget Office |
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Recommendation: Receive A Report On Fiscal Year 2005-2006 Second Quarter Revenue And |
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Expenditure Results And Year-End Projections For City's Selected Funds (General Purpose, |
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Telecommunications, Contract Compliance, Equipment And Facilities) (06-0029) |
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A motion was made by Member Brunner, seconded by Member Nadel, that |
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this matter be *Received and Filed. The motion carried by the following |
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vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The following individual(s) spoke and did not indicate a position on this item: |
4
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Subject: Comprehensive Annual Financial Report |
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From: Finance And Management Agency |
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Recommendation: Receive An Informational Report Presenting The Fiscal Year 2004-2005 |
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Comprehensive Annual Financial Report (CAFR), The Oakland Redevelopment Agency (ORA) |
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Financial Statement, The Single Audit Report, And The Independent Audit Report (06-0200) |
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A motion was made by Member Brunner, seconded by Member Nadel, that |
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this matter be *Received and Filed. The motion carried by the following |
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vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The following individual(s) spoke and did not indicate a position on this item: |
5
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Subject: Granicus, Inc. - Agreement |
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From: Finanace And Management Agency |
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Recommendation: Adopt A Resolution Authorizing The City Administrator To Procure From |
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Granicus, Inc. Enhanced Web-Based Video Software And Hardware And Installation In An |
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Amount Not To Exceed $78,000, And To Enter Into A Managed Services Contract With |
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Granicus, Inc. In An Amount Not To Exceed $36,000 Per Year (06-0192) |
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A motion was made by Member Nadel, seconded by Member De La |
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Fuente, that this matter be *Approve the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on April 4, 2006 as a Consent Calendar |
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item The motion carried by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The following individual(s) spoke and did not indicate a position on this item: |
6
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Subject: Automotive And Equipment Fleet - Report |
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From: Public Works Agency |
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Recommendation: Receive A Status Report On The City's Automotive And Equipment Fleet |
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(06-0054) |
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A motion was made by Member Brunner, seconded by Member De La |
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Fuente, that this matter be *Received and Filed. The motion carried by |
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the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The Committee directed staff to return with an interim report in May including |
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the following information: 1) Why were 200 cars taken from agencies and 150 |
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returned and the rationale for the decision; 2) Utilization report per agency |
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and why the vehicles are needed; and 3) Can the City have more pool cars and |
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can they be leased vs being purchased? The Committee also requested that |
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when the full report is presented in June it include the following information: 1) |
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A closer look at the cost per department this year for vehicles (i.e. Finance - |
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$532,000, Library - $58,000, Aging - $66,000); 2) What cars do we actually |
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need and ways to eliminate cars; 3) What positions are eligible for the car |
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allowance and who takes it / Who has a free parking space and where is the |
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space; 4) Comparison of alternate fuel vehicles and hybrids; 5) How many cars |
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are parked downtown and is it possible for employees to park elsewhere and |
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provide shuttles to downtown; 6) What is the cost to insure autos vs. SUVs; 7) Is |
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it more feasible to offer more car allowances to employees vs. cars; and 8) How |
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many of the 1700 vehicles are in operation yearly, monthly, weekly and daily? |
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The following individual(s) spoke and did not indicate a position on this item: |
7
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Subject: Office Of The City Auditor Positions Report |
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From: Office Of The City Administrator |
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Recommendations: Receive A Report On The Budgeting Of Positions In The Office Of The City |
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Auditor And Adopt One Of The Following Pieces Of Legislation: |
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1) A Resolution Authorizing The City Administrator To Appropriate $69,839 In Fiscal Year |
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2005-2006 To Fund Positions In The City Auditor's Office; or (06-0146) |
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A motion was made by Member Brunner, seconded by Member Nadel, that |
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this matter be *Approve as Amended the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on April 4, 2006. The motion carried by |
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the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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The Committee approved the resolution as amended to reflect that 3 temporary |
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positions will be funded. Staff was directed to return in 2 weeks with the |
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following: The time frame for when the charter required audits will be done. |
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Staff was also directed to return in July with the following information: 1) A |
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review of the City Auditor's Office to determine if full funding will be approved, |
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that review will include a determination as to if the Auditor's office is fully |
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functioning; 2) The number of audits performed last year; 3) Has a peer review |
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taken place in the last year and if not why; and 4) Place the employees |
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relocated from the Auditor's office to other agencies in vacant positions as to |
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preserve the $405,718 if possible. |
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The following individual(s) spoke and did not indicate a position on this item: |
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2) A Resolution Authorizing The City Administrator To Appropriate $69,839 In Fiscal Year |
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2005-2006 And $405,718 In Fiscal Year 2006-2007 In General Purpose Funds To Fund |
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Positions In The City Auditor's Office (06-0146-1) |
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A motion was made by Member Brunner, seconded by Member Nadel, that |
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this matter be Not Accepted. The motion failed by the following vote: |
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Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan and |
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Member Nadel |
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DUE TO THE PRESENCE OF COUNCILMEMBER REID A QUORUM OF |
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THE CITY COUNCIL WAS NOTED, AND A MOTION WAS MADE AND |
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SECONDED TO ADJOURN THE MEETING OF THE FINANCE AND |
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MANAGEMENT COMMITTEE, AND TO CONVENE AS A SPECIAL |
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MEETING OF THE FULL COUNCIL AT 2:20 PM |
8
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Subject: Landscaping And Lighting Assessment District |
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From: Office Of The City Administrator - Budget Office |
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Recommendation: Adopt A Resolution Of Intention And Accepting The Fiscal Year 2006-2007 |
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Preliminary Engineer's Report For The City Of Oakland Landscaping And Lighting Assessment |
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District, Setting The Date For A Public Hearing, And Authorizing The Preparation And Mailing |
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Of Notices And Ballots (06-0194) |
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A motion was made by Member Nadel, seconded by Member Brunner, that |
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this matter be *Approve as Amended the Recommendation of Staff, and |
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Forward to the Concurrent Meeting of the Oakland Redevelopment |
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Agency / City Council, due back on April 4, 2006. The motion carried by |
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the following vote: |
Councilmember No: Member De La Fuente
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The Committee approved the resolution as amended to include performance |
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standards and language that would allow the standards to be reviewed and/or |
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amended by Council annually as well as language that would prohibit the use |
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of the money until performance standards are approved by council. Staff was |
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also requested to examine a proactive re-lamping program for the City and the |
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impact of a low-income subsidy. |
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The following individual(s) spoke and indicated a neutral position on this item: |
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The following individual(s) spoke against this item: |
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The following individual(s) spoke and did not indicate a position on this item: |
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THE SPECIAL MEETING OF THE CITY COUNCIL ADJOURNED AT THIS |
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TIME AND RECONVENED AS THE FINANACE AND MANAGEMENT |
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COMMITTEE |
9
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Subject: Vacancy Report - Follow Up |
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From: Finance And Management Agency |
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Recommendation: Receive An Informational Report On The Current Number Of Authorized |
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Vacancies For Fiscal Year 2005-2006 (06-0210) |
Continued to *Finance & Management Committee on 4/11/2006
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The following individual(s) spoke and did not indicate a position on this item: |
Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)
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The following individual(s) spoke under Open Forum: |
Adjournment
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There being no further business, and upon the motion duly made, the Oakland |
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City Council Finance and Management Committee adjourned the meeting at |
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4:20 PM |
*
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In the event of a quorum of the City Council participates on this Committee, the meeting is |
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noticed as a Special Meeting of the City Council; however no final City Council action can |
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be taken. |
NOTE:
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Americans With Disabilities Act |
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If you need special assistance to participate in Oakland City Council and Committee meetings |
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please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 hours |
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prior to the meeting so we can make reasonable arrangements to ensure accessibility. Also, in |
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compliance with Oakland's policy for people with environmental illness or multiple chemical |
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sensitivities, please refrain from wearing strongly scented products to meetings. |
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Recorded Agenda: (510) 238-2386 |
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Telecommunications Display Device: (510) 839-6451 (TDD) |
City Clerk and Clerk of the Council
