| Office of the City Clerk |
| Oakland City Hall |
| 1 Frank H. Ogawa Plaza |
| Oakland, California 94612 |
| LaTonda Simmons, City Clerk |
| Oakland City Hall, 1 Frank H. Ogawa Plaza, Oakland, California 94612 |
| City of Oakland Website: http://www.oaklandnet.com |
| Councilmember Present: 4 - Member De La Fuente, Member Brunner, Chair |
| Quan and Member Nadel |
| The Oakland City Council Finance and Management Committee convened at |
| 2:10 PM, with Vice Mayor Quan presiding as Chairperson. |
| A motion was made by Member Nadel, seconded by Member Brunner, to |
| *Approve the Minutes. The motion carried by the following vote: |
| Votes: |
| Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan |
| and Member Nadel |
| A motion was made by Member Nadel, seconded by Member Brunner, to |
| *Approve as Submitted. The motion carried by the following vote: |
| Votes: |
| Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan |
| and Member Nadel |
| (FM 04-11-06 ITEM 2) |
| Subject: Equal Access Ordinance - Status Report |
| From: Councilmember Kernighan |
| Recommendation: Receive A Status Report Of The Implementation Of The Equal Access |
| Ordinance And Recommendations For Improving Language Access To City Services For |
| Oakland's Diverse Population (06-0203) |
| Withdrawn and Rescheduled to *Finance & Management Committee on |
| 5/9/2006 |
| Subject: Contract Management Recommendations |
| From: Finance And Management Agency |
| Recommendation: Receive A Report On The Budget Advisory Commission's Recommendation |
| Concerning Contract Management (06-0208) |
| A motion was made by Member Brunner, seconded by Member Nadel, that |
| this matter be *Received and Filed. The motion carried by the following |
| vote: |
| Votes: |
| Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan |
| and Member Nadel |
| A motion was made by Councilmember Brunner, seconded by Councilmember |
| Nadel directing Staff to do the following: 1) All contracts to be filed with the |
| City Clerk by May 31, 2006; 2) To direct staff to come back at the mid cycle |
| with the cost of implementing an Oracle module to create a central repository |
| of contracts and a tickler system; 3) Accept Attachment 2 as each contract's |
| required Contact Sheet, with the added information about when the contract is |
| to be audited and by whom and what the policy goals of the contract are; 4)To |
| direct staff to return to Finance Committee in June with a completed policy on |
| Contracts Outside the Purchasing Ordinance (“COPOs”); 5) Complete |
| Contract Management Training for all employees who have anything to do with |
| contracts by August 31, 2006 and 6) When any contract renewal comes before |
| Council, there must be a section in the staff report that details any evaluation or |
| performance of the previous contractor. |
| The following individual(s) spoke and did not indicate a position on this item: |
| - Sanjiv Handa |
| Subject: Vacancy Report - Follow Up |
| From: Finance And Management Agency |
| Recommendation: Receive A Report On The Current Number Of Authorized Vacancies For |
| Fiscal Year 2005-2006 (06-0210) |
| A motion was made by Member Brunner, seconded by Member Nadel, that |
| this matter be *Received and Filed. The motion carried by the following |
| vote: |
| Votes: |
| Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan |
| and Member Nadel |
| This item was continued from the March 28, 2006 Finance and Management |
| Committee agenda. A motion was made by Councilmember Brunner, seconded |
| by Councilmember Nadel directing Staff to do the following: 1) The City |
| Administrator is to give a quarterly report on vacancies, in the format of this |
| report's Attachment B-with an explanation for the vacancies in each |
| classification; 2) This report should also list all bilingual employees by |
| department and classification; 3) At the time of the midcycle budget, staff is to |
| bring forward for discussion the practice of not budgeting step or merit |
| increases; 4) At the time of next 2 year budget discussion, staff is to bring |
| forward for discussion the practice of factoring in a 4% vacancy factor. The |
| Committee also directed staff to return to the May 23 Committee meeting with a |
| supplemental report addressing the retirement projection for the next 5 years |
| addressing the number of managers planning to retire and what the plans are to |
| fill the vacancies, whether by internal promotions or external hires. If by |
| internal promotions what is being done to trains the new managers for |
| succession and to capture the institutional memory. If by external hires what is |
| being done to train citizens to fill the positions (i.e. what is the Workforce |
| Investment Board, Peralta Colleges or Cal State University East Bay doing and |
| how is the City working with these agencies)? |
| The following individual(s) spoke and did not indicate a position on this item: |
| - Sanjiv Handa |
| Subject: Business License Tax Board of Review - Report |
| From: Finance and Management Agency |
| Recommendation: Receive An Informational Report On The Business Tax Board Of Review |
| Meeting For The Third Quarter Of Fiscal Year 2005-2006 (06-0260) |
| A motion was made by Member Brunner, seconded by Member De La |
| Fuente, that this matter be *Received and Filed. The motion carried by the |
| following vote: |
| Votes: |
| Councilmember Aye: Member De La Fuente, Member Brunner, Chair Quan |
| and Member Nadel |
| The following individual(s) spoke and did not indicate a position on this item: |
| - Sanjiv Handa |
| Subject: Towing Contract |
| From: Finance And Management Agency |
| Recommendation: Adopt A Resolution Requesting Authorization To Either Negotiate A |
| Contract With B&B Vehicle Processing LLC And Return To Council For Award, Or To Reject |
| The Proposal From B&B Vehicle Processing LLC and Proceed With A New Request For |
| Proposals For The Contract For Towing, Storage And Disposal Of Abandoned, Illegally |
| Parked, And Impounded Vehicles, And Towing And Storage Of City Owned Non-Operational |
| Vehicles (06-0262) |
| The Committee requested that staff return with a supplemental report on May |
| 23, 2006 on the following: 1) a review of the auditor's report point by point; 2) |
| look at establishing a cap on towing fees for stolen vehicles, look at other cities |
| in comparison and improve notification of victim. In accordance with the |
| provisions of the Brown Act staff will meet with the committee members to |
| discuss the items that B & B won't do vs what the City needs done to have |
| reasonable service. |
| The following individual(s) spoke and did not indicate a position on this item: |
| - Sanjiv Handa |
| Subject: Towing Contract |
| From: Office Of The City Auditor |
| Recommendation: Receive A City Auditor's Report Regarding A Resolution Requesting |
| Authorization To Either Negotiate A Contract With B&B Vehicle Processing LLC And Return |
| To Council For Award, Or To Reject The Proposal From B&B Vehicle Processing LLC and |
| Proceed With A New Request For Proposals For The Contract For Towing, Storage And |
| Disposal Of Abandoned, Illegally Parked, And Impounded Vehicles, And Towing And Storage |
| Of City Owned Non-Operational Vehicles (06-0262-1) |
| The following individual(s) spoke under Open Forum: |
| - Sanjiv Handa |
| There being no further business, and upon the motion duly made, the Oakland |
| City Council Finance and Management Committee adjourned the meeting at |
| 3:54 p.m. |
| In the event of a quorum of the City Council participates on this Committee, the meeting is |
| noticed as a Special Meeting of the City Council; however no final City Council action can |
| be taken. |
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| please contact the Office of the City Clerk. When possible, please notify the City Clerk 48 |
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| Also, in compliance with Oakland's policy for people with environmental illness or multiple |
| chemical sensitivities, please refrain from wearing strongly scented products to meetings. |
| Office of the City Clerk - Agenda Management Unit |
| Phone: (510) 238-6406 |
| Fax: (510) 238-6699 |
| Recorded Agenda: (510) 238-2386 |
| Telecommunications Display Device: (510) 839-6451 (TDD) |