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City of Oakland

Office of the City Clerk

Oakland City Hall

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Oakland, California
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Ceda Floyd, City Clerk

Online Meeting Minutes - Final

*Concurrent Meeting of the Joint

Powers Financing Authority and

Finance and Management Committee

Hearing Room 1, 1 Frank H. Ogawa Plaza, Council Chambers, 3rd Floor

City of Oakland Website: http://www.oaklandnet.com

Tuesday, March 23, 2004

2:00 PM

Hearing Room One - 1st Floor

The Oakland City Council Concurrent Joint Powers Financing Authority and Finance

and Management Committee convened at 2:04 pm with Councilmember Wan presiding

as Chairperson.



	Roll Call / Call to Order

A LACK OF A QUORUM WAS NOTED. THE DECISION WAS MADE TO PROCEED,

REVIEW THE ITEMS, AND TO TAKE AN ACTION WHEN A QUORUM IS DECLARED

The Roll Call was modified to show Councilmember Brunner and President De La

Fuente present at 2:07 p.m., and a quorum of the Committee was declared.



Councilmember Present:		Member De La Fuente, Chair Wan, Member Nadel and Member Brunner



1		Approval of the Draft Minutes from the Committee Meeting held on March 9, 2004

A motion was made by Member De La Fuente, seconded by Member Brunner, to

*Approve as Submitted. The motion carried by the following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner



2		Determination of Schedule of Outstanding Committee Items

A motion was made by Member De La Fuente, seconded by Member Nadel, to *

Approve as Submitted. The motion carried by the following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner

Attachments:

Item 2 3-23-04.pdf

Subject: Landscaping and Lighting Assessment District

From: Office of the City Administrator

Recommendation: Adopt a Resolution initiating the Fiscal Year 2004-2005

assessment process for the City of Oakland Landscaping and Lighting

Assessment District and authorizing the City Administrator to order an

engineer's report pursuant to the California Streets and Highways Code

Attachments:

The following individuals spoke on this item and did not indicate a position:

- Sanjiv Handa

A motion was made by Member De La Fuente, seconded by Member Brunner,

that this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Consent Calendar Item. The motion carried by the

following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner

Enactment No: 78451

Subject: Capital Expenditures - Oakland Sewer System

From: Finance and Management Agency

Recommendation: Adopt a Resolution declaring the official intent of the City of

Oakland regarding certain capital expenditures for the City of Oakland's sewer

system to be reimbursed from the proceeds of a tax-exempt obligation

Attachments:

The following individuals spoke on this item and did not indicate a position:

- Sanjiv Handa

A motion was made by Member De La Fuente, seconded by Member Brunner,

that this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Consent Calendar item. The motion carried by the

following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner

Enactment No: 78452

Subject: Lease and Revenue Bonds - Interest Rate Swaps

From: Finance and Management Agency

Recommendation: Adopt the following legislation regarding the execution of

interest rate swaps:

1) Adopt an Ordinance authorizing the City to enter into a lease and sublease

with the Oakland Joint Powers Financing Authority in connection with the

issuance by the Oakland Joint Powers Financing Authority of certain Lease

Revenue Bonds, and authorizing the taking of all necessary actions relating to

such financing; and the publication of the Notice and Digest and certain other

related matters; and

Attachments:

04-0214.pdf,

12596 CMS.pdf,

14.2.pdf,

Item 14.2 4-6-04.pdf,

Item 5 3-23-04.pdf

The following individuals spoke on this item and did not indicate a position:

- Sanjiv Handa

A motion was made by Member De La Fuente, seconded by Member Nadel, that

this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Public Hearing. The motion carried by the following

vote:



Councilmember Abstained:		Member Brunner

Councilmember Aye:

Member De La Fuente, Chair Wan and Member Nadel

Enactment No: 12596

2) Adopt a Joint Powers Financing Authority Resolution authorizing the

issuance and sale of the Lease Revenue Bonds (Oakland Administration

Building) Series 2004, in two series, in an aggregate principal amount not to

exceed one hundred thirty-five million dollars ($135,000,000); authorizing the

execution and delivery of a trust agreement, lease, sublease, escrow

agreement, bond purchase agreements, approving the form of and authorizing

the distribution of a preliminary official statement and authorizing execution

and delivery of an official statement; approving the retention of bond counsel

and other agents; authorizing payment of costs of issuance; and

Attachments:

14.2.pdf 4-20-04,

Item 14.2 4-6-04.pdf,

Item 5 3-23-04.pdf

A motion was made by Member De La Fuente, seconded by Member Nadel, that

this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Public Hearing. The motion carried by the following

vote:



Councilmember Abstained:		Member Brunner

Councilmember Aye:

Member De La Fuente, Chair Wan and Member Nadel

Enactment No: JPFA 2004-02

3) Adopt a Resolution approving the issuance by the Oakland Joint Powers

Financing Authority of Lease Revenue Bonds, in one or more series, of not to

exceed one hundred thirty-five million dollars ($135,000,000) aggregate

principal amount; approving the form of and authorizing the execution and

delivery of bond purchase agreements; authorizing the City Manager to secure

one or more swaps for a synthetic fixed rate transaction; and authorizing

execution of documents and the taking of all necessary actions relating to the

bonds and the swap and authorizing necessary actions relating to the lease

financing with the Oakland Joint Powers Financing Authority

Attachments:

14.2.pdf 4-20-04,

78487 CMS.pdf,

Item 14.2 4-6-04.pdf,

Item 5 3-23-04.pdf

A motion was made by Member De La Fuente, seconded by Member Nadel, that

this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Public Hearing. The motion carried by the following

vote:



Councilmember Abstained:		Member Brunner

Councilmember Aye:

Member De La Fuente, Chair Wan and Member Nadel

Enactment No: 78487

Subject: City of Oakland's Sun Enterprise Server System

From: Finance and Management Agency

Recommendation: Adopt a Resolution authorizing the City Administrator to

execute a Master Agreement with Sun Microsystems, Inc. ("SUN") and Sun

Microsystems Finance, Inc.("Sun Finance") in order to acquire equipment and

necessary services contracts to refresh the City's Sun server platform in an

amount not to exceed three million six hundred twenty-six thousand five

hundred sixty dollars ($3,626,560); and authorizing the City Administrator to

execute contracts with third party vendors for equipment and services required

to support the refresh of the Sun Server platform in an amount not to exceed

four hundred thirteen thousand dollars ($413,000); and authorizing the City

Administrator to execute a master lease-purchase agreement and related

documents with Sun Finance for financing in an amount not to exceed four

million thirty-nine thousand five hundred and sixty dollars ($4,039,560), plus

the cost of financing.

Attachments:

Item 6 SUPP 3-23-04.pdf,

SUN Master Agreement.pdf

The following individuals spoke and did not indicate a position on this item:

- Sanjiv Handa

The Committee moved, seconded and carried a motion to approve the

recommendations and directed staff to prepare a Supplemental Report that lists the

cost for this project and also includes buy-out information.

A motion was made by Member De La Fuente, seconded by Member Nadel, that

this matter be *Approve the Recommendation of Staff, and Forward to the

Concurrent Meeting of the Oakland Redevelopment Agency / City Council, due

back on April 6, 2004. As a Consent Calendar Item. The motion carried by the

following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner

Subject: Information Technology Cost Savings

From: Finance and Management Agency

Recommendation: Adopt a Resolution authorizing the City Administrator or her

designee to negotiate contracts for the technology cost savings measures and

projects identified in the City Administrator's report with return to the City

Council for review and approval of the necessary Resolutions and contracts

Attachments:

10.20CC.pdf,

78454 CMS.pdf,

Item 7 3-23-04.pdf

The following individuals spoke in favor of this item:

- Mark Swendsen

- Frank Tucker

The following individual spoke against this item:

- Carolyn F. Guidera

The following individuals spoke on this item and did not indicate a position:

- Chris Tzorzis

- Sanjiv Handa

The Committee moved, seconded and carried a motion to approve the recommended

projects with the exception of Voice Over Internet Protocol (VOIP) and the Network

Upgrade and directed staff to return to Committee with a follow-up report that includes:

feasibility and options for project segmentation and experimentation with the cost of

switching over; cities currently using Shoreline, with references, including the number of

lines supported; cities with VOIP technology and their providers; and an outline of

services included in the contract cost with itemized cost savings. The Committee

expressed concern regarding the data conversion process remaining in the United

States.

A motion was made by Member De La Fuente, seconded by Member Brunner,

that this matter be *Approve as Amended the Recommendation of Staff, and

Forward to the Concurrent Meeting of the Oakland Redevelopment Agency / City

Council, due back on April 6, 2004. As a Consent Calendar Item. The motion

carried by the following vote:

Councilmember Aye:

Member De La Fuente, Chair Wan, Member Nadel and Member

Brunner

Enactment No: 78454



	Open Forum (TOTAL TIME AVAILABLE: 15 MINUTES)

The following individuals spoke under Open Forum:

- Sanjiv Handa



	Adjournment

There being no further business, and upon the motion duly made, the Oakland City

Council Concurrent Joint Powers Financing Authority and Finance and Management

Committee adjourned the meeting at 4:10 p.m.

In the event of a quorum of the City Council participates on this Committee, the meeting is

noticed as a Special Meeting of the City Council; however no final City Council action can be

taken.

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